The work of the expert commission. Creation of an expert committee of an organization
The collection of documents in the organization invariably calls out the nameless food, the secretary, the secretary, the archives, not in the mind. To come to the rescue is called the expert committee of the organization.
The collection of documents in the organization invariably calls out the nameless food, the secretary, the secretary, the archives, not in the mind. To come to the rescue is called the expert committee of the organization.
For the sake of name, there is only a group of competent practitioners who can help businessmen to establish the term for collecting references. The meta of the work of the expert commission is even simpler: do not take away inappropriate documents and do not forget the necessary ones. The nutritional content of this work of the expert committee of the organization was reportedly presented at the Basic Rules for the Work of Archives of Organizations (commended to the decisions of the Collegium of the Rosarkhiv of 06.02.2002).
Head of that work of the expert committee
Indeed, the work of the expert committee was followed closely behind the work of the archives of the organization. Tse come out by itself. Having begun to process the documents for saving, the secretary and the clerk will inevitably get stuck with the food, for which he cannot answer on his own. The most wide-ranging of them is the number of rocks to save the documents, which are typical managerial archival documents in Perelik, and what is needed to save them? It is unlikely that the secretary will take upon himself to praise a similar decision independently. Another point, if it is necessary to call for the help of experts in the narrow fields of business, is the confirmation of the nomenclature of references to the black river. Imovirno, before you enter on the right, as the company would like to save more, lower than stated at Perelik 3 or 5 years.
Such a rank, zg is the basic rules of Roboti Arkhviv organizasi, the main of the heads of the expert of the Commentes (EC), Tobto Vivchennya Documentyv on the Pydstava Kninoi Zberiyn, the same Examination of value is carried out:
- when folding the nomenclature, it is right and molded;
- pіd hour of preparation of documents before archival collection;
- upon seeing the documents for the withdrawal;
- when preparing documents before transferring them to the storage to the archives of the organization with further transfer to the state of the storage (at the time of liquidation of the organization).
In order to help the businessmen in all these other situations, an expert commission of the organization (EC) is being created. Before her enter practitioners who are competent at feeding the work with documents that can be reviewed by state authorities.
Nasampered, tse personnel management and accounting, a friend has documents that are worth the main activities of the organization.
Such a work is carried out in the organization continuously. Vaughn polagaє at the examination of documents for the establishment of terms of their savings. A competent examination of the value of documents is carried out at a small number of stages and in a viable way up to normative and methodological standards:
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Preparation of certificates before the administration on the state bank |
If the organization - tse dzherelo komplektuvannya sovereign chi municipal archives (tobto. Documents tsієї organіzatsії transfer there postiyne zberіgannya). Call the practitioners of archival organizations spivpratsyuyut from such regulations. If you haven’t had a chance to complete the set, then, singsongly, you don’t have the same attitude towards them. |
People, as unknown in the archives, all the treasures are left to be finished by folding tasks. As a matter of fact, let's put the task at hand, it's not so easy to turn around, as if it were. Otzhe, everything is in order.
In case of any choice of the nomenclature of the references of the firms for the current rіk, typical and relevant (as it is known) translations of the documents from the obov's language designations of their terms of conservation, as well as other regulatory documents, which should lie with the archiv.
Really means so. For example, in the archives of the company, there is a collection of documents, as they were rebuked on a permanent basis, in a special warehouse for 2013. After revisiting the nomenclature of references, the references are drawn up on what to chirp, and their purpose is determined in that of another structural subdivision. Let's try to pick up the data from the given data and list the certificates of the permanent savings for the special warehouse for the year 2013. After selection, in order, in order, they are transferred to the archive. Fahіvets in the archives to carry out scientific and technical processing of these references, which should be taken up to the normative ones, and the formation of that registration of references. Documents that have been lost, for 2013, are kept by the police until the end of the terms of saving or until the practical value is spent. At the same time, in the structural subdivisions, they are selected for the reduction in terms of savings.
When choosing documents, you can re-formulate with it. It is necessary, for example, because of the wrong molding of the certificates of in-line business. You can also use documents with different terms of savings (late and timchas). Krіm tsgogo, zі pravіynogo zberіgannya nebhіdit vyluchiti black, doublet copies, unformed, as well as documents, yakі mayut badge "EPK". They could also be pardoned to the category of references to the post-term term of saving. For example, in the translation, the term “3 years of the EPC” is indicated. Frequently, documents such as this can be done by the mother of the post-term savings, as such, which may have a scientific and historical significance, otherwise they must be saved for a long time of 3 years.
Warto respect the fact that organizations, if they do not transfer their documentation to the state and municipal archives, can replace the “permanent” term of savings with “10 years” ordinarily to a typical translation. You can use a larger term. In addition, there is such an option as “to the liquidation of the organization”. Therefore, the organization is not responsible for the documents of the permanent savings.
At this time, it is allowed to have a private registration of references. Re-systematization and numbering of sheets is not carried out, blueprints are not attached to a hard lining. Also neobov'yazkovy sheet-zasvіdchuvach. In this way, it is allowed to save documents in folders, in the form of placement of documents of in-line business, and also not to work with additional documents and how to draw up certificates. Ale, such relief is not seen until the processing of documents from a special warehouse. Call the term їх sberіgannya to become 75 rokіv i stinks are processed in the established order.
Vіdpovіdno to іsnuyuchih vimog, vіdbіr svіd nebhіdno vyklіchno z polystym revisit. In practice, you might not be able to do it. It’s hard work and don’t be right. Especially since the documents are selected for the purpose of exile, and the stink cannot be of any practical significance. For reference, if it is necessary to put it into a hard lining for a permanent or long-term saving, to take it with a glance.
The results of the examination of the value of documents are drawn up according to the folded archival descriptions of the manual.
The creation of an expert commission of an organization is documented according to the mandate of the organization according to the main activity. The order is assigned the reason for the creation of the commission, the organization of the work, the warehouse, the head, the secretary. (Supplement No. 4)
The order may be the following form:
¾ type of document (order);
¾ place of sight;
¾ registration index;
¾ title to text;
¾ signed.
The expert committee is created from among the most qualified practitioners, as a great honor to work, to know the inside well, as well as the head of the office, the head of the archivist and the accountant. For small installations. Firms to the warehouse of the expert commission include a secretary and an accountant. Sounds like an expert commission is made up of an unpaired number of members: three - five osib.
The head of the expert committee is one of the core practitioners of the organization, which is engaged in the maintenance of business and archives, that is one of the advocates of the core. The secretary, call, - the spіvrobіtnik of the dilovodої service to the archive.
Decisions of the expert committee are taken collectively by the majority of votes at the meetings, which are held in accordance with the approved work plan of the EC.
Meetings of expert committees are held as needed (although not twice per day) and are drawn up in protocols. (Supplement No. 5)
The protocol form is included:
2. assigned to the type of document (protocol);
3. date of the meeting;
4. number of the session;
5. place of the meeting;
6. title;
8. signatures.
Before the warehouse of the Central European Commission, a representative of the sovereign archive (archival body), who oversees this organization, must always enter.
A description of the structural records of a structural document is a formal document, which includes information about the documents, the details of the documents formed and the transfer of the archives.
The description of the references of the structural subdivision includes the following elements of the description of the reference:
¾ serial number right (tomy, parts);
¾ index correct (toms, parts);
¾ heading on the right (volumes, parts), so that I will repeat the heading on the right side;
¾ date to the right (tomy, parts);
¾ term sberіgannya correct.
On the basis of the description, a subbag entry is made, indicating (in numbers and in words) the number of references, the first and the remaining number of references for the description, as well as the peculiarities of the numbering of references for the description: the presence of letters and missing numbers. (Supplement No. 6)
The description of the certificates of the structural subdivision signed by the installations, then we will use the signature of the DNZ service, and it will be confirmed by the originator of the structural subdivision. For the sake of clarity, the EC's podrozdil described a lot of good things from him.
WISNOVOK
In this way, the results of the activity of organizations, enterprises and establishments create documents that can be of scientific and practical significance. A significant part of the documents is to replace the information of a one-time nature. If the choice of information is used for operational purposes, such documents lose their meaning. Further їх sberіgannya not є dotsіlnym. Other documents save their value by stretching for a long time. And then there are the documents, which are valuable for scientific and practical purposes, information. Such documents can be saved gradually.
Therefore, it is necessary to read the system for assigning the value of information and on this basis to adopt a decision on how to establish terms and conditions for saving. If this information can be reduced or indicated on time (up to 10 years) or later (more than 10 years) saving fallow due to the need and practical victoria. Vlasne at whom polagaє the head of the examination of the value of documents.
Examination of the value of documents plays an important role for the activity of any organization. Oskіlki vivchaє warehouse and zmіstom dokumentіv organіzatsії vyhodyachi z kriteriіїv tsіnnostі dokumentіv z metoyyu vyznachennya termіnіv їkh zberіgannya і vіdboru dokumentіv z їkhnої far away zberіgannya.
p align="justify"> Work from the preparation of documents to the farthest collection and selection, the selection of documents on the permanent collection is the final stage of the process of management and includes: examination of the scientific and practical value of documents, registration of certificates, description of certificates, security, transfer of documents leading archives.
Examination of the value of documents is a tool, which determines the term, and the ability to collect documents. If the documents require a trivial collection, then you need to make an order for a long-term collection of documents, and for a small term, you can increase the cost of the operational collection of documents.
Wu qiy term paper the topic “Examination of the value of documents” was discussed. We have set the task of vikonaniya: reviewed the criteria and principles of examination, the system of expert bodies, the procedure for conducting the examination of the value of documents.
